School leaving certificate (LC) format
Many schools issue a school leaving certificate (LC) when a student leaves, based on the general register. This format includes the general register number, place and date of birth, last school attended, class and progress, conduct, and the date and reason for leaving.
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Sample school leaving certificate
This sample uses fictional details. In the free generator you replace them with your own, edit any line of the wording, and print or save the result as a PDF.
It is a general, editable format, not one issued or approved by any board or authority. Check the requirements of the office that will receive it.
Open this format in the generatorSector 12, Bhopal
+91 755 400 0000 · [email protected]
Certificate No: BC/2026/014
Date of issue: 30 October 2026
| General register (admission) number | ADM-2019-014 |
|---|---|
| Name of student | Aarav Sharma |
| Parent / guardian | Rakesh Sharma |
| Mother's name | Priya Sharma |
| Place of birth | Bhopal |
| Date of birth | 12 March 2011 |
| Date of birth in words | Twelfth March Two Thousand Eleven |
| Last school attended | Green Valley School, Indore |
| Date of admission | 1 April 2019 |
| Class last studied and since when | Grade 10, since June 2025 |
| Progress | Passed |
| Conduct | good |
| Date of leaving | 31 March 2027 |
| Reason for leaving | Parent or guardian's request |
| Remarks | None |
Certified that the above information is in accordance with the school's general register.
School stamp |
Dr. Sunita Verma Principal (Signature) |
When you need it
- A student completes the final class or leaves to join another school.
- Schools that use the term "leaving certificate" rather than "transfer certificate".
- Issuing a duplicate LC from the general register after the original is lost.
Before you issue it
- Copy every entry from the general register; the LC is often used later as proof of date of birth.
- Write the date of birth in words as well as figures.
- Progress and conduct should state what the register records, not a new judgement.
- Mark duplicates clearly as "Duplicate" and keep a record of why it was issued.
- State boards may prescribe additional rows; edit the table to match yours.
What each field means
Every field below becomes an input in the generator.
| Field | What to enter |
|---|---|
| School name | The full registered name of the school, as on its letterhead. |
| School address | The school's postal address, shown in the letterhead. |
| School phone or email | How the receiving office can contact the school to verify the document. |
| Certificate number | The school's own reference from its certificate register, so the document can be traced later. |
| Date of issue | The date the certificate is signed and handed over. |
| Admission number | The number from the admission register that identifies the student's records. |
| Student name | The student's full name as recorded in the admission register. |
| Parent or guardian | The parent or guardian named in the school's records. |
| Mother's name | As recorded in the general register, where your school records it. |
| Place of birth | The town or city recorded at admission. |
| Date of birth | Copied exactly from the admission register, because the certificate may later be used as proof of date of birth. |
| Date of birth in words | Optional; written in words to prevent the figures being altered. |
| Last school attended | The school the student came from; leave blank if this was their first school. |
| Date of admission | When the student joined the school. |
| Class last studied | The class and section the student was in when leaving. |
| Academic status | Whether the student passed or is eligible for promotion, exactly as the school records show. |
| Conduct | The conduct description the school certifies, such as good or very good. |
| Date of leaving | The student's last day on the school's rolls. |
| Reason for leaving | A short, factual reason, such as relocation or completing the course. |
| Remarks | Optional; anything else the school needs to record. |
| Signatory name | The principal or authorised person who signs the document. |
| Signatory designation | The signatory's role, such as Principal or Headteacher. |
Ready to make yours?
Open this format in the free generator, type your details, and print or save it as PDF. Making many at once? Switch to bulk mode and upload a spreadsheet.
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See key featuresFrequently asked questions
Is a school leaving certificate the same as a transfer certificate?
They serve the same purpose. Some states and schools call it a leaving certificate (LC) and record a few extra details from the general register, such as place of birth and last school attended.
Can a school issue a duplicate leaving certificate?
Schools usually issue a duplicate from the general register, often after a written request and sometimes an affidavit. Mark it as a duplicate and follow your board's rules.
Can I print leaving certificates for the whole Grade 10 batch?
Yes. Switch to Bulk documents, download the CSV headings and add one student per row.