Study certificate format for schools
A study certificate confirms the classes or years a student studied at the school, along with the date of birth from the school's records. Schools issue it for admissions, domicile or local-status applications, scholarships and exam registrations.
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Sample study certificate
This sample uses fictional details. In the free generator you replace them with your own, edit any line of the wording, and print or save the result as a PDF.
It is a general, editable format, not one issued or approved by any board or authority. Check the requirements of the office that will receive it.
Open this format in the generatorSector 12, Bhopal
+91 755 400 0000 · [email protected]
Certificate No: BC/2026/014
Date of issue: 30 October 2026
This is to certify that Aarav Sharma (Admission No. ADM-2019-014), child/ward of Rakesh Sharma, studied at Sunrise Public School in Grade 1 to Grade 7 (2019–2026).
According to the school's records, the student's date of birth is 12 March 2011.
This certificate is issued at the request of the student or their parent/guardian for the purpose of Domicile certificate application.
School stamp |
Dr. Sunita Verma Principal (Signature) |
When you need it
- Applications that ask where a student studied over several years, such as domicile or local-status certificates.
- Admissions or entrance exam registrations that need proof of schooling.
- Scholarships that require schooling in a particular state or district.
Before you issue it
- List the classes and years exactly as they appear in the admission register, for example "Grade 1 to Grade 7 (2019–2026)".
- Copy the date of birth from the school's records, not from what the family tells you.
- If an authority asks for class-wise years, add a table to the template with one row per class.
- Many schools issue study certificates in bulk at admission time; use bulk mode with one student per row.
What each field means
Every field below becomes an input in the generator.
| Field | What to enter |
|---|---|
| School name | The full registered name of the school, as on its letterhead. |
| School address | The school's postal address, shown in the letterhead. |
| School phone or email | How the receiving office can contact the school to verify the document. |
| Certificate number | The school's own reference from its certificate register, so the document can be traced later. |
| Date of issue | The date the certificate is signed and handed over. |
| Student name | The student's full name as recorded in the admission register. |
| Admission number | The number from the admission register that identifies the student's records. |
| Parent or guardian | The parent or guardian named in the school's records. |
| Class or period of study | The classes or years the student studied at the school. |
| Date of birth | Copied exactly from the admission register, because the certificate may later be used as proof of date of birth. |
| Purpose | Why the certificate is being issued, so it is not reused for something else. |
| Signatory name | The principal or authorised person who signs the document. |
| Signatory designation | The signatory's role, such as Principal or Headteacher. |
Ready to make yours?
Open this format in the free generator, type your details, and print or save it as PDF. Making many at once? Switch to bulk mode and upload a spreadsheet.
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See key featuresFrequently asked questions
What is the difference between a study certificate and a bonafide certificate?
A bonafide certificate confirms a student is enrolled now. A study certificate confirms the classes or years a student studied, which is useful for students who have left or for applications that need several years of schooling.
Can a study certificate be issued to a former student?
Yes. It is based on the school's records, so it can cover past years as long as the records exist.
Can I list each class with its year?
Yes. Edit the template and add a table with a row per class and academic year.