Automatic totals
Fee heads are added up for you, with a discount or concession taken off and any late fee added.
Free tool · No signup
Free Fee Receipt Generator
Make school fee receipts in seconds. Totals, discounts, late fees, balance due and the amount in words are calculated for you — print student and office copies, or a whole sheet of payments from Excel.
- 100% free
- Auto total & words
- Bulk from Excel
- Data stays in your browser
How to make a fee receipt online
Four steps, straight from the fee counter, your laptop or your phone.
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1
Add your school
Enter the school name, address and logo, and pick your currency.
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2
Enter the fees
Add each fee head and amount, plus any discount or late fee. The total updates as you type.
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3
Add the payment
Type the student, payment mode and reference, or upload a sheet of payments from Excel.
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4
Print or save as PDF
Choose the copies and receipts per page, then print or save them as one PDF.
A fee receipt maker that does the maths
No spreadsheet formulas, receipt books or carbon paper.
Amount in words
The amount received is written in words, in lakhs and crores for rupees and taka, or millions elsewhere.
Part payments
Enter a smaller amount paid and the receipt shows the balance due, so instalments are clear to parents.
Student & office copies
Print one, two or three copies of each receipt, such as student, office and bank copies, with your own labels.
Receipt numbering
Bulk receipts are numbered in sequence from your starting number, keeping its prefix and leading zeros.
Bulk from Excel
Upload a sheet of payments to create up to 500 receipts at once, with every fee column matched automatically.
20 currencies
Rupee, dollar, pound, euro, dirham, riyal, naira, shilling, cedi, rand, taka, peso, ringgit and more.
Paid stamp & signatures
Add a “Paid” stamp, your logo, a note and signatures for the depositor and the cashier.
What a school fee receipt should include
Every receipt from this generator has these six parts. Want to see a filled-in example first? View the school fee receipt format.
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1
Receipt number & date
A unique, sequential number and the payment date, so every receipt can be traced in your fee register.
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2
School details
The school name, logo, address and phone, and a tax or registration number if your school needs one.
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3
Student details
The name, admission number, class and section, and the parent or guardian who paid.
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4
Fee period & heads
The month, term or quarter paid for, with each fee head and its amount.
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5
Totals & amount in words
Any discount or late fee, the total, the amount paid and balance due, and the amount in words.
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6
Payment & signature
The payment mode, cheque or transaction number, and the signature of the cashier or accountant.
Generate fee receipts in bulk from Excel
Collected a day’s or a month’s fees in a spreadsheet? Upload it and the bulk fee receipt generator creates a receipt for every payment — up to 500 at a time, each with its own totals and amount in words.
- Add a Name column — it is the only required field.
- Fee columns such as Tuition Fee, Transport Fee, Discount and Amount Paid are matched to the receipt automatically.
- A fee that is the same for everyone, like an exam fee, can be typed once instead of added as a column.
- No Receipt No column? Receipts are numbered in order from your starting number.
| Name | Class | Tuition Fee | Discount | Payment Mode |
|---|---|---|---|---|
| Aarav Sharma | Grade 8 - A | 12000 | 1000 | UPI |
| Emily Johnson | Grade 8 - A | 12000 | Cash | |
| Mohammed Ali | Grade 9 - B | 13500 | Cheque |
Fee receipts you can make for free
Rename the fee heads and labels to fit any fee your school or institute collects.
School fee receipts
Monthly, quarterly and annual tuition fee receipts for every class.
Transport fee receipts
Bus and van fee receipts for each route, term or month.
Hostel fee receipts
Boarding, mess and hostel charges, with security deposits.
Admission fee receipts
One-time admission, registration and caution money receipts.
Coaching & tuition receipts
Course and batch fee receipts for coaching centres and tutors.
Exam fee receipts
Board, entrance and internal exam fee collections.
Fee receipt generator FAQ
Yes. You can create, print and save as many fee receipts as you need without paying, creating an account or adding a watermark.
Yes. Enter each fee head and the receipt adds them up, subtracts any discount or concession, adds any late fee, and writes the amount received in words. Enter a smaller amount paid to show the balance due.
A school fee receipt usually shows the school name, a receipt number and date, the student's name, admission number and class, the fee period, each fee head and amount, any discount or fine, the total, the amount in words, the payment mode and reference, and the cashier's signature.
Yes. Choose one, two or three copies, such as Student Copy, Office Copy and Bank Copy, and rename each label. Copies of the same receipt print one after another, up to three per A4 or Letter page.
Switch to "Bulk from Excel", download the sample template, add one payment per row with a "Name" column, then upload the file. Columns such as Receipt No, Class, Tuition Fee, Discount and Amount Paid are matched automatically, and up to 500 receipts are created at once.
If your sheet has a Receipt No column, each receipt uses that number. Otherwise the receipts are numbered in order from the starting number you enter, so RCPT-0001 is followed by RCPT-0002, RCPT-0003 and so on.
Rupees, dollars, pounds, euros, dirhams, riyals, naira, shillings, cedis, rand, taka, pesos, ringgit and more. Indian rupee, taka and Nepalese rupee amounts are grouped and written in lakhs and crores.
No. Everything you type stays in your browser. An uploaded spreadsheet is read once to extract the rows and is never saved.
Yes. InstiKit School ERP issues a numbered receipt the moment a fee is collected at the counter or paid online, and keeps every payment in the student's fee ledger.
More for schools from InstiKit
School fee receipt format
See a sample fee receipt and the details every receipt should include.
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Design student and staff ID cards with photos, front and back.
School ERP key features
Fee collection, online payments, admissions, exams and attendance in one platform.
All free tools for schools
Certificates, letters, ID cards, admit cards and fee receipts — free and without signup.