School fee receipt format
A clear fee receipt for parents: receipt number and date, the student's details, the fee period, payment mode and reference, fee heads with amounts, the total and the amount in words.
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Sample school fee receipt
This sample uses fictional details. In the free generator you replace them with your own, edit any line of the wording, and print or save the result as a PDF.
It is a general, editable format, not one issued or approved by any board or authority. Check the requirements of the office that will receive it.
Open this format in the generatorNeed totals and the amount in words calculated for you? Use the free fee receipt generator
Sector 12, Bhopal
+91 755 400 0000 · [email protected]
Receipt No: FR/2026/0412
Date: 30 October 2026
| Student name | Aarav Sharma |
|---|---|
| Admission number | ADM-2019-014 |
| Class and section | Grade 8 - A |
| Fee period | Term 1 (April–June 2026) |
| Payment mode | UPI |
| Payment reference | UPI 6123 4567 8901 |
| Fee head | Amount |
|---|---|
| Tuition fee | ₹9,000 |
| Transport fee | ₹2,500 |
| Other fees | ₹1,000 |
| Total received | ₹12,500 |
Amount in words: Twelve thousand five hundred rupees only
Received with thanks. This is a receipt for the amount shown above.
School stamp |
Dr. Sunita Verma Principal (Signature) |
When you need it
- Parents pay fees at the school office and need a printed receipt.
- Issuing receipts for a term, month or annual fee.
- Re-issuing a receipt that a parent has lost.
Before you issue it
- Number receipts in sequence and never reuse a number.
- This format does not add amounts, so check the total against the fee heads. For automatic totals and the amount in words, use the free Fee Receipt Generator.
- Record the transaction or cheque number for non-cash payments.
- Rename or remove fee heads to match your fee structure.
- Keep a copy of every receipt for your accounts register.
What each field means
Every field below becomes an input in the generator.
| Field | What to enter |
|---|---|
| School name | The full registered name of the school, as on its letterhead. |
| School address | The school's postal address, shown in the letterhead. |
| School phone or email | How the receiving office can contact the school to verify the document. |
| Receipt number | A unique, sequential number from your receipt book or accounts system. |
| Payment date | The date the fee was received. |
| Student name | The student's full name as recorded in the admission register. |
| Admission number | The number from the admission register that identifies the student's records. |
| Class and section | The student's current class and section. |
| Fee period | The term, month or year the payment covers. |
| Payment mode | Cash, UPI, card, bank transfer or cheque. |
| Payment reference | The transaction or cheque number for non-cash payments. |
| Tuition fee | The tuition amount paid, with currency. |
| Transport fee | The transport amount paid; leave blank or remove the row if not applicable. |
| Other fees | Any other fee heads paid, such as activity or exam fees. |
| Total received | The total of the fee heads, typed and checked by you. |
| Amount in words | The total written in words, to prevent alteration. |
| Signatory name | The principal or authorised person who signs the document. |
| Signatory designation | The signatory's role, such as Principal or Headteacher. |
Ready to make yours?
Open this format in the free generator, type your details, and print or save it as PDF. Making many at once? Switch to bulk mode and upload a spreadsheet.
Edit and print this format freeCollecting fees every term?
InstiKit School ERP records every payment, generates receipts automatically and sends fee reminders to parents by SMS, email and app.
See fee managementFrequently asked questions
What should a school fee receipt include?
The school's name, a receipt number and date, the student's name, admission number and class, the fee period, each fee head and amount, the total, the payment mode and reference, and a signature.
Does the receipt calculate the total?
This editable format does not; type each amount and the total yourself. The free Fee Receipt Generator on InstiKit adds the fee heads, applies discounts and late fees, and writes the amount in words for you.
Can receipts be generated automatically?
This free tool prints receipts you type or import. InstiKit School ERP creates receipts automatically when fees are collected, online or at the counter.