No dues certificate format for students
Before issuing a transfer or leaving certificate, many schools and colleges confirm that a student has cleared every department. This format lists accounts, library, laboratory, sports and transport, with a signature column for each department.
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Sample no dues certificate
This sample uses fictional details. In the free generator you replace them with your own, edit any line of the wording, and print or save the result as a PDF.
It is a general, editable format, not one issued or approved by any board or authority. Check the requirements of the office that will receive it.
Open this format in the generatorSector 12, Bhopal
+91 755 400 0000 · [email protected]
Certificate No: BC/2026/014
Date of issue: 30 October 2026
This is to certify that Aarav Sharma (Admission No. ADM-2019-014) of Grade 8 - A has no dues outstanding with the departments listed below.
| Department | Status | Signature |
|---|---|---|
| Accounts (fees) | No dues | |
| Library | No dues | |
| Laboratory | No dues | |
| Sports | No dues | |
| Transport | No dues |
This certificate is issued for the purpose of Issue of transfer certificate.
School stamp |
Dr. Sunita Verma Principal (Signature) |
When you need it
- A student is leaving and needs clearance before the TC or LC is issued.
- Final-year students clearing dues before results, certificates or hall tickets are released.
- Hostel or transport clearance at the end of the year.
Before you issue it
- Edit the department rows to match your institution, for example adding Hostel or removing Transport.
- Ask each department to sign only after checking its own records.
- File the signed no dues certificate with the student's leaving records.
- Print a batch for the outgoing class in bulk mode, one student per page.
What each field means
Every field below becomes an input in the generator.
| Field | What to enter |
|---|---|
| School name | The full registered name of the school, as on its letterhead. |
| School address | The school's postal address, shown in the letterhead. |
| School phone or email | How the receiving office can contact the school to verify the document. |
| Certificate number | The school's own reference from its certificate register, so the document can be traced later. |
| Date of issue | The date the certificate is signed and handed over. |
| Student name | The student's full name as recorded in the admission register. |
| Admission number | The number from the admission register that identifies the student's records. |
| Class and section | The student's current class and section. |
| Purpose | Why the certificate is being issued, so it is not reused for something else. |
| Signatory name | The principal or authorised person who signs the document. |
| Signatory designation | The signatory's role, such as Principal or Headteacher. |
Ready to make yours?
Open this format in the free generator, type your details, and print or save it as PDF. Making many at once? Switch to bulk mode and upload a spreadsheet.
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See key featuresFrequently asked questions
Why is a no dues certificate needed?
It confirms the student has no pending fees, library books, equipment or other dues before the institution releases leaving documents.
Can I add or remove departments?
Yes. Every row of the department table is editable.
Can colleges use this format?
Yes. Change the letterhead to your college's details and adjust the departments.