Keep leave requests easy to follow
A leave request affects more than one person. The employee needs a decision, the school needs to plan staff availability, and the accounts team needs the correct absence record at salary time.
InstiKit keeps the request, leave type, dates, reason, and decision together. This gives staff a record they can refer to instead of relying on separate messages or paper applications.
Set up the school's leave categories
Create leave types with names and codes that match the school's policy, such as casual leave or medical leave. Allocate days for each type to an employee within a defined start and end period.
The system maintains allotted and used leave. Employees can see the available balance for their current allocation when preparing a request.
Schools control these allocations, so different employees can have the leave allowance appropriate to their employment arrangements.
Submit full or half day leave requests
An employee can request leave with a start date, end date, leave type, and reason. Half day requests and supporting attachments are also supported.
For example, a teacher attending a morning appointment can request half day leave. Keeping the duration in the request helps the office handle the absence consistently.
Requests begin with a requested status. If the school has configured an employee leave approval process, the request can also connect with that process.
Record the decision and approved dates
Authorised staff can approve, reject, or partially approve a request and record a comment. Partial approval allows selected dates to be approved within the requested period.
For example, if only part of a requested period is approved, the decision record can identify those dates. The employee and office then have a clear basis for follow-up.
Keep leave and attendance connected
Approved leave updates leave usage and employee attendance. Half day leave and leave without pay are handled through the applicable attendance symbols and school settings.
The school can allow requests after leave credit is exhausted through a configuration setting. Leave without pay treatment and partial approval affect attendance, so HR should review those records before payroll is processed.
This connection helps the school carry the leave decision through to attendance and salary preparation.