Make staff time records useful for HR
Teachers, office staff, and security employees may follow different working hours. A clock-in record is useful, but the school also needs to know which shift applied and how the day should count for attendance.
InstiKit supports attendance registers, work shifts, and timesheets. HR can use these records together when checking staff presence and preparing the inputs for payroll.
Define attendance types and work shifts
Schools can create attendance types with a name, code, colour, and category. The category determines how the type is treated by related attendance calculations.
Work shifts define start and end times for each day, with options for holidays and overnight work. Employees can be assigned shifts for the relevant period.
For example, a school can maintain one schedule for office staff and another for a night security employee. The shift record provides the expected working times for each person.
Maintain clock-in and clock-out records
When employee clock-in and clock-out is enabled, staff can record their working times through the available timesheet process. Schools can also maintain timesheets through authorised staff entry and supported imports.
Location checks can be enabled for employee clocking. The school sets the permitted location and radius, and the employee's device must provide location information for that check.
These options let the school choose how it collects time records while keeping the entries available for attendance review.
Prepare attendance from timesheets
Timesheet synchronisation compares recorded times with the employee's assigned shift and the school's attendance settings. It considers holidays, worked duration, and configured grace periods for late arrival, early departure, and presence.
The school needs the relevant shifts and attendance types configured before using this process. HR can then review the resulting attendance alongside leave records and any missing time entries.
For example, a missing clock-out should be checked before the school relies on that day's worked duration for salary preparation.
Review the period before payroll
Attendance records feed payroll calculations where salary components are configured to use attendance. The effect on pay depends on the salary rules assigned to the employee.
Checking the month's shifts, leave, and timesheets first gives the accounts team a clearer basis for processing salaries. The existing employee attendance register remains available for daily and monthly attendance work.