Manage the people who keep your school running
A school depends on teachers, office staff, librarians, drivers, and other employees. Each person has employment details, documents, leave records, and salary information that the office needs to maintain.
InstiKit brings these records into one school HR management system. Administrators can manage staff information while attendance, leave, and payroll use the same employee records.
Keep staff details and supporting records organised
Create employee profiles with joining dates, contact details, departments, and designations. Dated employment records help the office maintain changes in a person's role or employment status.
Qualifications, work experience, documents, and bank accounts can be maintained alongside the employee profile. A missing document report helps staff identify which selected document types have not been recorded for active employees.
Handle leave requests and daily attendance
Schools can define leave types and allocate balances for a period. Employees submit requests with dates and reasons, while authorised staff record decisions and comments. Approved leave updates the relevant attendance records and leave usage.
Attendance can be marked directly or prepared from timesheets using configured work shifts and attendance rules. Schools can enable employee clock-in and clock-out and apply location checks where required.
Set salary structures before running payroll
Define the school's earnings, deductions, and contribution components. Salary templates organise the calculation rules, while each employee's salary structure holds their amounts and effective date.
When a salary changes, a revision records the new structure and its effective date. Payroll then uses the applicable structure and configured attendance treatment for the chosen salary period.
Prepare payslips and salary reports
The accounts team can process payroll for employees, review the results, and prepare payslips. Salary sheets bring employee amounts together, and payment advice includes recorded bank details and net salaries for the school's payment preparation.
The six HR features cover employee records, documents and qualifications, leave, attendance and timesheets, salary structures, and payroll. Together, they give the school a connected set of records for everyday staff administration.