School holiday notice format
A short notice telling students and parents when the school will be closed, why, and when classes resume, with space for an extra note about homework, exams or transport.
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Sample school holiday notice
This sample uses fictional details. In the free generator you replace them with your own, edit any line of the wording, and print or save the result as a PDF.
It is a general, editable format, not one issued or approved by any board or authority. Check the requirements of the office that will receive it.
Open this format in the generatorSector 12, Bhopal
+91 755 400 0000 · [email protected]
Date: 30 October 2026
Holiday on account of Diwali
This is to inform all students and parents that the school will remain closed from 7 November 2026 to 11 November 2026 on account of Diwali.
Classes will resume as usual on 12 November 2026.
School transport will run as usual from the reopening date.
Dr. Sunita Verma
Principal
When you need it
- Festival holidays such as Diwali, Eid or Christmas.
- Unplanned closures because of weather, elections or local events.
- Vacations at the end of a term.
Before you issue it
- Give the exact first and last day of the closure and the reopening date.
- Mention anything that changes, such as exams, transport or homework deadlines.
- Put it on the notice board and share the PDF with parents the same day.
- Check your academic calendar so the notice matches published dates.
What each field means
Every field below becomes an input in the generator.
| Field | What to enter |
|---|---|
| School name | The full registered name of the school, as on its letterhead. |
| School address | The school's postal address, shown in the letterhead. |
| School phone or email | How the receiving office can contact the school to verify the document. |
| Date | The date the letter is written or sent. |
| Reason for the holiday | The festival, event or reason for the closure. |
| Closed from | The first day the school is closed. |
| Closed until | The last day the school is closed. |
| Reopening date | The day classes resume. |
| Additional note | Optional; anything students and parents should know, such as exam or transport changes. |
| Signatory name | The principal or authorised person who signs the document. |
| Signatory designation | The signatory's role, such as Principal or Headteacher. |
Ready to make yours?
Open this format in the free generator, type your details, and print or save it as PDF. Making many at once? Switch to bulk mode and upload a spreadsheet.
Edit and print this format freeSending notices to parents every week?
InstiKit School ERP sends notices, circulars and meeting invitations to parents by app, SMS and email, straight from class lists.
See key featuresFrequently asked questions
What should a school holiday notice include?
The reason for the holiday, the first and last day the school is closed, the reopening date, any extra instructions, and the principal's name and signature.
Can I send it to parents digitally?
Save it as a PDF from the print dialog and share it. InstiKit School ERP can also send notices to parents by app, SMS and email.
Can I change the wording for an unplanned closure?
Yes. Every line is editable, so you can explain the reason and any make-up classes.