Use borrowing records to plan library work
Before ordering more books, a school may want to know which titles are used often and which copies need replacing. The librarian also needs a way to review loans without counting entries in a paper register.
InstiKit provides reports for top borrowed books and top borrowers, along with detailed transaction and copy records. Schools can use this information when discussing the library budget, planning reading activities, or checking outstanding books.
Find the titles borrowed most often
The top borrowed book report lists titles with author, publisher, and borrowing count. The count brings together loans of the different copies of a title.
Choose an issue date range to review a month, a term, or another period. The report is sorted by borrowing count, helping the librarian identify frequently issued books.
For example, if a storybook appears near the top of the list, the librarian can check how many usable copies the school has before suggesting another purchase. The report supports that discussion alongside teacher requests and the collection's needs.
Review frequent borrowers
The top borrower report groups borrowing transactions by student or employee. Staff can select an issue date range and filter the report to student or employee borrowers.
This report counts transactions. If a student borrows three books in one transaction, that contributes one transaction to the borrower count. The most borrowed book report counts the individual book loans instead.
These measures help the school understand borrowing activity. They do not measure how much of a book a student has read or how well they understood it.
Check the details behind a loan
Detailed lending records show the borrower, book title, copy number, issue date, due date, and return information. Staff can filter by issue or due date ranges when checking a particular period.
The transaction list also distinguishes issued, returned, and partially returned loans. This helps the librarian identify records that still need attention, including a loan where only some books have come back.
Put the reports to practical use
At the end of a term, the librarian can review popular titles, check their copy conditions, and prepare suggestions for the next purchase. Teachers can use the borrowing picture as a starting point for conversations about library use and reading choices.
For everyday work, the same records help staff answer a simpler question: who has this copy, and when is it due back?