Keep the school library organised
A school library may have several copies of the same storybook, reference books for teachers, and new books waiting to be added to the shelves. The librarian needs to know what is available, who has borrowed a copy, and when it is due back.
InstiKit brings the catalogue, book copies, and lending records into one school library management system. Staff can maintain the collection and record daily loans using the school's student and employee records.
Build a catalogue that is easy to search
Record each title with its author, publisher, language, subject, category, and other useful details. ISBN, edition, and call number fields help the librarian identify the correct book.
Each physical copy has its own number and can have a room, rack, and shelf location. This keeps a book title's shared details separate from the copies the school owns.
Schools can import books and copies from spreadsheets using the supported formats. Printable QR labels help identify copies on the shelves.
Handle daily book issue and returns
Issue available copies to students or employees with an issue date and due date. A loan can include more than one book, and staff can record the return of each copy separately.
The library keeps track of issued, returned, and partially returned transactions. Copies already on loan or marked on hold cannot be issued again.
When closing a loan, staff can record the book's condition and whether it was returned, damaged, or lost. A student library charge can also be added when the required library charge fee head is configured.
Maintain useful stock records
Book additions can include supplier and invoice details, condition, and storage location for each copy. Librarians can update the location, condition, or hold status of selected copies in bulk when those copies are not on loan.
These records help staff organise shelves and keep track of books that need attention.
Understand how the library is used
The top borrowed book report shows which titles were issued most often during a selected period. The top borrower report ranks students or employees by their number of borrowing transactions.
Librarians can use these reports alongside copy availability and teacher feedback when discussing new purchases or planning reading activities. Detailed loan records also help staff check due dates and follow up on outstanding books.